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Declaration of Extenuating Circumstances Form

As a student, it is your responsibility to ensure that coursework is completed and submitted by the due date assigned by your instructor.

During the semester, when a situation beyond your reasonable control prevents you from completing a piece of coursework according to the timeline or due date provided by your instructor, use this form to request an exception. Not all exception requests are granted—your instructor has authority to grant or deny your request.

Exceptions for anticipated or planned absences:

You must contact your instructor prior to the absence: at minimum two weeks prior to the absence, and ideally earlier—within one week of knowing that you will be absent.

Exceptions for unanticipated absences: 

You must contact your instructor within 48 hours of the missed event (or, in exceptional cases, as soon as reasonably possible).

Request to Defer a Final Exam Form

If required, you may request to have a final exam in the official exam period rescheduled due to one of the following reasons:

(i)   serious illness, personal/family emergency, or unforeseeable adverse situation;
(ii)  religious grounds, as per Academic Regulation 8.n.;
(iii)  participation in regional, provincial, national, or international activity.

NOTE: As outlined in , normally supporting documentation is required for these requests and travel plans or other elective arrangements are not acceptable grounds for requesting a deferred final examination.  

Exceptions for anticipated or planned absences: (ii and iii):

Your exam rescheduling request should be submitted within seven calendar days of the announcement of the exam date and include appropriate documentation to support the request.  

Requests for unanticipated absences (i):

Your exam rescheduling request should be submitted within 48 hours of the missed exam (or, in exceptional cases, as soon as reasonably possible). This request must be accompanied by an explanation of the circumstances which made it impossible for the student to write the regular examination and documentation that supports the request.

Requests for Deferred Exams are not considered retroactively for exams that have been written.

Review the

NOTE: If approved, your instructor will set your make-up exam date. If you are unable to write the exam on your make-up date, you must submit a new deferred exam request, which will be assessed under the criteria above.

Additional Student Forms

For additional forms, such as Major/Minor Declaration, Letter of Permission and Academic Appeals, visit the Registrar’s Office Student Forms page.